Agenda and minutes

The minutes of the meeting of 14^th February 2023 are attached to be confirmed and signed as a correct record.

The minutes of 14^th February 2023 were confirmed and signed as a correct record.

To receive any apologies for absence from Members*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Apologies had been received from

Cllr Axam       –         Substitute Cllr Makepeace Brown

Cllr Dorn        –         Substitute Cllr Forster

Cllr Wood

To declare disclosable, pecuniary and any other interests*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Councillor Forster declared a non-prejudicial interest in Minute 6 as a Hampshire County Councillor, and as having an involvement with an EV company.

There were no announcements.

Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found online.

None.

To consider the draft service plans for 2023/24 

The Service plans were introduced. It was explained that they set out the priorities and main items of focus for the Service Areas, also detailing how the Service Areas will be supporting the Corporate Plan. The plans once agreed will be used to assist Senior Management to plot the progress of the Service Areas. It was also explained that the plans set out the resources required for the delivery of the plans which align to the approved 23/24 budget and that any changes may have a budgetary impact which Cabinet would need to consider.

Place

Concern was raised that there were no timescales or review dates for the LCWIP, either in the plan or on the work programme. It was explained that the plans were high level reports and not project plans and that the project plans would be reviewed in the Service Panel meetings. It was confirmed that only members of the O&S committee could attend the Service Panel meetings. It was agreed that a date for the LCWIP to be reviewed by O&S should be formally added to the work programme.

A query was raised about how/if the Local Plan review would be affected by the Levelling Up and Regeneration Bill passing through parliament. It was confirmed that there was still no concrete date for the bill to be made an act and until it was then the deadlines for reviewing the Local Plans would not be enforceable.

There was some debate about some of the deadline dates for the KPIs and as to whether they were achievable. The meeting was told that all the dates had been considered and that they been made to be challenging but achievable, however, this will be kept under review throughout the year.

The lead time on the review for Fly Tipping was queried, it was felt to be too long. The Committee agreed that they would like to see an improvement in this target date if possible. It was commented that a breakdown of the figures would give a clearer view. It was agreed that this item should be raised with Cabinet.

Discussion took place around the KPIs within the report. It was remarked that some KPIs appeared to have not been included and some that were there last year have been removed, for example the CCTV performance. The meeting was told that some KPIs had changed and a note detailing which had actually been removed and which had been added would be produced. It was agreed that a report of this nature would be helpful. A query was also raised about the inclusion of ‘data only’ KPIs. It was explained that these were needed within Local Government to track trends. It was suggested that the financial KPIs could have the approved budget as the target although it was noted that the Council is not always able to control this e.g. Planning fees and demand. It was suggested that the food safety inspections could have a %  ...  view the full minutes text for item 96.

To consider the Cabinet Work Programme.

Discussion took place around the selection of and reporting by the representatives on the Outside Bodies. The Meeting requested that the representatives on the various boards reported back, at least annually and that these reports were brought to Overview and Scrutiny.

It was confirmed that the Climate Change Action Plan report would be going to Cabinet in July and the review of the new CCTV service would be going to Cabinet in November.

To consider and amend the Overview and Scrutiny Work Programme.

It was confirmed that the Climate Change Action Plan was coming to O&S in July.

Requests were made for a reports to be brought to O&S on

·         The trialling of the new touch pad parking machines and its progress.

·         The progress of the Civic Quarter Regeneration

It was agreed that these items should be added initially as place holders in the work programme in preparation for the Committee to set its new work programme in June.