Agenda, decisions and minutes

To elect a Vice Chairman from amongst the councillors.

Councillor Oliver was elected as Vice-Chairman.

The Minutes of the meeting held on 9 March 2022 to be confirmed and signed as a correct record.

The minutes of the meeting held on 9 March 2022 were confirmed and signed as a correct record.

Members were aware that the Planning Major Sites Sub-Committee Minutes for meetings held on 22 September 2021 and 1 March 2022 were included in the Agenda but were for noting only, not for approval.

Members questioned whether discussions had concluded on securing additional car parking spaces for the application discussed at the meeting on 22 September 2021.

The Development Management & Building Control Manager confirmed that for application 2101254/REM included in the Minutes (the 39-unit scheme at Grove Farm, phase 2) eight additional visitor spaces and six allocated spaces had been agreed.

To receive any apologies for absence from Members*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

None.

To declare disclosable pecuniary, and any other, interests*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Councillor Forster declared a non-prejudicial interest as he is also a Hampshire County Councillor and footpaths are featured in the application.

Councillor Oliver declared a non-prejudicial interest as he is also a Fleet Town Councillor, and Section 106 agreements are included in the application.

The Chairman had two announcements:

1.    The Chairman highlighted the site visit that had occurred on Tuesday 14 June and announced that he wanted to give more notice to the Committee for future site visits.

The Development Management & Building Control Manager agreed that where possible, she will give more notice to the Planning Committee for visits on future applications.

It was agreed that recurring tentative site visit (email) invitations for the Tuesday morning before the Wednesday Planning Committee would be sent to Planning Committee Members. The deadline for members of the Committee to request a site visit would now be the Thursday the week before Planning Committee rather than Friday.

2.    The Chairman announced that an email poll would be set up to determine the most suitable August date to hold the tour of completed developments with an Urban Designer, which had to be postponed from February 2022.

Councillors Blewett, Makepeace-Browne, Oliver and Southern, were appointed as members of the Planning (Enforcement) Sub Committee.

To appoint members to the Planning (Major Sites) Sub-Committee.

Councillors Cockarill, Forster, Radley and Worlock were appointed as members of the Planning (Major Sites) Sub Committee.

To note the Minutes of the Planning Major Sites Sub-Committee held on 22 September 2021 and 1 March 2022.

The Minutes of the Planning Major Sites Sub-Committees held on 22 September 2021 and 1 March 2022 were noted.

To appoint Hart District Council Members to the QEB Transport Steering Group.

1. Portfolio Holder for Environment and Technical Services.

2. One District Councillor from Church Crookham East Ward.

3. One District Councillor from Church Crookham West Ward.

Councillors Oliver, Makepeace-Browne and Radley were appointed as Hart District Council Members of the QEB Transport Steering Group.

To appoint members to sit on the Planning Committee Working Party.

Councillors Cockarill, Kennett, Oliver, Quarterman and Southern were appointed as members of the Planning Committee Working Party.

To consider the planning reports from the Head of Place, and to accept updates via the Addendum.

Updates via the Addendum were accepted, and the Committee considered the Planning report from the Head of Place.

The erection of 185 residential dwellings (Use Class C3) with access, parking, landscaping, public open space and other associated works and Outline Planning Permission for the erection of up to 126 residential dwellings (Use Class C3) and a flexible mixed-use neighbourhood store/cafe coworking space of up to 150sqm (Use Class E) with all matters reserved except for access.

DECISION – GRANT

In consultation with the Chairman, Ward Councillor and Portfolio Holder for Planning, the Head of Place was delegated planning permission subject to the completion of a suitable legal agreement to secure:

i. 40% on-site affordable housing;

ii. Healthcare contribution to the Clinical

Commissioning Group (CCG) for additional GP service provision;

iii. Strategic Access Management and Monitoring (SAMM) contribution;

iv. Financial contributions for Leisure and Sport;

v. Financial contributions to Hampshire County Council (HCC) as Local Education Authority for Special Educational Needs and Disability (SEND) provision;

vi. Financial contributions to HCC as Local Highway Authority in relation to off-site highways improvements, Travel Plan and pedestrian crossing on Hitches Lane;

vii. Basingstoke Canal Towpath financial contribution

viii. Provision of off-site cycleway connection to Fleet Road (High Street)

ix. The Council’s administrative costs of administering, monitoring and discharging the clauses in the S106 legal agreement

and subject to the planning conditions listed at the end of the report and addendum, which are subject to amendment, rationalisation or expansion in agreement with the Chairman and Ward Councillor.

The Development Management & Building Control Manager summarised the hybrid planning application, seeking full planning permission for:

The erection of 185 residential dwellings (Use Class C3) with access, parking, landscaping, public open space and other associated works and Outline Planning Permission for the erection of up to 126 residential dwellings (Use Class C3) and a flexible mixed-use neighbourhood store/cafe coworking space of up to 150sqm (Use Class E) with all matters reserved except for access.

Members considered the application and discussed the following:

·       That the total number of homes for phases 1 and 2 of the scheme is 217.

·       The Community Centre/Café and where on the site this will be located.

·       Availability of SANG at Edenbrook.

·       Whether protection exists against potential increase of homes in phases 4 and 5 and the number of units in phase 5.

·       How the new proposed cycle way will link into existing network.

·       That there is no church as part of the application however the proposed Community Centre is suggested for multi-use.

·       Parking situation at the Edenbrook development and how that compares to this proposal.

·       The number of additional school places expected from the development.

·       EV charging points and bus service provisions.

·       The green spaces proposed on the site, their location and protection from potential future applications.

·       That the proposal would take the site overall to 528 units.

Members debated:

·       Car usage and extra traffic the site will generate.

·       Traffic calming measures

·       Cycle security

·       Parking management

·       The enhanced mix of different sizes and types of housing proposed for the site.

Members undertook a recorded vote and Grant was carried.

For – Blewett; Cockarill; Kennett; Quarterman; Southern; Worlock; Wildsmith

Against – Forster; Makepeace-Browne; Oliver; Radley  

Abstain – none

DECISION – GRANT

In consultation with the Chairman and Ward Councillor and Portfolio Holder for Planning, the Head of Place was delegated planning permission subject to the completion of a suitable legal agreement to secure:

i. 40% on-site affordable housing;

ii. Healthcare contribution to the Clinical

Commissioning Group (CCG) for additional GP service provision;

iii. Strategic Access Management and Monitoring (SAMM) contribution;

iv. Financial contributions for Leisure and Sport;

v. Financial contributions to Hampshire County Council (HCC) as Local Education Authority for Special Educational Needs and Disability (SEND) provision;

vi. Financial contributions to HCC as Local Highway Authority in relation to off-site highways improvements, Travel Plan and pedestrian crossing on Hitches Lane;

vii. Basingstoke Canal Towpath financial contribution

viii. Provision of off-site cycleway connection to Fleet Road (High Street)

ix. The Council’s administrative costs of administering, monitoring and discharging the clauses in the S106 legal agreement

and subject to the planning conditions listed at the end of the report and addendum, which are subject to amendment, rationalisation or expansion in agreement with the Chairman and Ward Councillor.

Notes:

Members undertook a site visit took place on Tuesday 14 June which was attended by Councillors Blewett, Kennett, Makepeace-Browne and Quarterman (Chairman).

Mr Tim Burden from Turleyspoke for the application and Mr David Gilchrist from Berkley  ...  view the full minutes text for item 12.