Agenda and draft minutes

Abby Roper from Vision4Youth gave a presentation on the work of the organisation.

·         an independent community charity, providing youth clubs for over 20 years

·         providing services to young people aged 11 to 25 years in Yateley and surrounding villages

·         Over 160 young people use their services each week

·         Provide recreational youth groups, a supportive youth group, youth social prescribing and a holiday activities and food programme

Councillor Forster declared an interest as a Hampshire County Councillor in relation to funding for the organisation.

Members thanked Vision4Youth for all their efforts and discussed:

•      what impact the groups are having on the young people involved

•      Links with Fleet Phoenix

•      Challenges the organisation faced

•      Volunteer/staff/young people ratio’s

To confirm the Minutes of the Council Meeting held on 25 January 2024.

The Minutes of the meeting of 25 January 2024 were confirmed and signed as a correct record with one amendment to Minute 60, the process is called “FASI-South” (Future Airspace Strategy Implementation - South).

It was also agreed that the written answer provided to a question asked under Minute 56 would be published.

To receive any apologies for absence from Members*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Apologies were received from Councillor’s Crampton, Engström, Hale, Vernon, Wildsmith and Woods.

To declare disposable pecuniary, and any other interests*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

No declarations made.

To receive any questions from members of the public submitted pursuant to Council Procedure Rule 12.

Note:  The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Friday, 16 February 2024.

No questions received.

To receive any questions from Members submitted pursuant to Council Procedure Rule 14.

Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Monday 19 February 2024

The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Monday 19 February 2024.

No questions received.

The Chairman’s engagements since the last meeting were noted:

4 February     East Hants Civic Service 

11 February  Mayor Gosport Civic Service

17 February  Church Crookham and Fleet Men’s Shed meeting 

23 February  To attend - Ukraine Invasion Anniversary - One Minute Silence outside Civic Offices

The Vice Chairman encouraged Members to join the One Minute Silence for the Ukraine Invasion anniversary on 23 February at 11am outside the Civic Offices at 11am. 

The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour had nothing to report.

The Deputy Leader and Portfolio Holder for Finance, Councillor Radley had nothing to report.

The Portfolio Holder for Communities, Councillor Bailey reported that:

·         the budget 2024/25 includes a £45K growth item for additional staff resources in the Housing team to help meet the growing demands across the district.

·         the capital budget includes funding allocated to help deal with the shortage of affordable homes in the district.

·         Working with our Registered Social Landlord partners, £1.5m has been allocated to purchase larger 3 and 4 bedroom properties and £1m for properties that will be suitable for residents who are wheelchair users.

The Portfolio Holder for Digital and Communications, Councillor Clarkehad nothing to report.

The Portfolio Holder for Planning Policy and Place, Councillor Cockarill had nothing to report.

The Leader of the Council on behalf of The Portfolio Holder for Regulatory, Councillor Collins announced that the budget 2024/25 contained:

·         £25K increase in resources to tackle fly-tipping

·         £65K allocated to fund additional tree-work to reduce the back-log.

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The Portfolio Holder for Community Safety and Development Management, Councillor Oliver informed Members that:

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·         Community Safety Forward Strategy has been developed and extended thanks to the Overview & Scrutiny Committee for their assistance.

·         There will be funding for additional staff resource to work with our CSP neighbours and the Police in tackling ASB and investing in a rolling programme of CCTV replacement and review. Liaising with the Police and PCC, who are now moving to a neighbourhood policing model and actively looking for a new police station site in Fleet (in addition to the Yateley site), on where cameras should be located for maximum effect.

·         Parking payment machines are being replaced across the district with touch screen in major carparks. A budget for annual maintenance has been identified to ensure the carparks are safe and secure both for residents and the council. They are a significant revenue earning asset for this council and need to be maintained.

·         the staffing challenges faced at the beginning of the municipal year within Planning and Development Control have now mostly been addressed. Backlogs have reduced by over 50%. The Planning Application service is now meeting all its KPIs and this was noted in the recent service panel review. Work continues to return service to a timely responsive service for Hart residents. Additional resources to eliminate the remaining backlogs on Tree work and Householder planning applications have been included in the budget.

A Member asked a question about the original pilot scheme for the carpark machines. A Member praised the work of the Planning Department.

The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman urged Council to support the budget in relation to Climate Change.?

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The Chief Executive made no announcements.

The Minutes of the following Committees, which met on the dates shown, are submitted.

In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.

The Minutes of the following Committees, which met on the dates shown, were received by Council.

Purpose Of Report

1.            The Council must set a balanced budget for 2024/2025. The draft revenue and capital budget proposals are summarised in this report.

Recommendation

2.            Cabinet is recommending to Council that it:

                        i.         approves a 2.99% increase in Hart District Council’s Band D Council Tax Charge for 2024/25,

                       ii.         agrees changes to fees and charges for 2024/25 in line with the principles set out in this report, and approves the full schedule included at Appendix 4,

                      iii.         approves the draft Revenue Budget for 2024/25 as summarised in paragraph 15 and Appendix 1, incorporating the baseline net service cost variations included at paragraph 17 and Appendix 1,

                     iv.         approves the Capital Bids as detailed in Appendix 2,

                       v.         approves the Medium-Term Financial Strategy as set out in Appendix 3,

                     vi.         notes the emerging pressures and risks set out in the report and the S151 Officer’s intention to undertake a mid-year review of detailed budgets

                    vii.         approves the continuation of the capital receipt flexibility strategy detailed in the report under the Direction issued by the Government early in 2022.

                   viii.         approves not to change the Council’s existing Council Tax Support Scheme other than the required statutory uprating,

The Portfolio Holder for Finance, introduced the budget for 2024/25 and Members noted the following points:

·         A balanced budget has been submitted which contains significant additional investment (£418K) in existing services.

·         The budget enables a strong position to face the challenges of inflationary pressures, reductions in government funding, waste recycling credits waste contract changes ahead.

·         The contributions to a budget pressure fund to enable investment in cost saving initiatives and revenue generation to prepare for the difficult future ahead.

·         The recommendations were outlined.

Councillor Blewitt left at 19.39 returning at 19.42.

Members thanked everyone involved in preparing the budget for their hard work.

Councillor Radley proposed. Councillor Neighbour seconded.

Members discussed:

·         Revenue increase: an increase in central government funding received, increase in interest rate returns on investment, increase in Leisure Centre management fees, and an increase in council tax (approx. £1.5M).

·         Support for the freezing of car park and green waste disposal charges and CCTV investment.

·         Clarity on projects allocated against the Climate Change funding allocation and the need for a fully costed Climate Change Plan.

·         The geographical spread of recent UK Shared Prosperity Funding allocations.

·         Proposed planning service improvements.

·         Forward projection of Council finances, the there-year forecast and the implications of this on reserves and future council tax rates.

·         An increase in staffing costs.

·         Funding for flood alleviation schemes in Crondall and Mill Lane in North Warnborough.

·         Environment Agency Report on proposed natural flood risk management.

Councillor Dorn proposed an amendment to the budget. Cllr Kennett seconded.

That £30K be allocated for the North Warnborough Flood Alleviation works in response to the Environment Agency report.

Councillor Dorn proposed that the funding be provided by reducing by £10K funding allocated to Whitewater SANG, £10K allocated to the Kingsway Flood Alleviation scheme and £10K from existing Environment Agency grant allocation.

Members queried where the funding should be taken from to enable a balanced budget to be passed.

Members were advised that the Environment Agency grant was not suitable, funds must be allocated from a specific budget.

Councillor Dorn clarified the amendment:

That £30K be earmarked for the North Warnborough Flood Alleviation works. The funding to be provided by a reduction of £15K each in allocated funding for works at Whitewater SANG and the Kingsway flood alleviation scheme.

Members debated the motion noting:

·         The Environment Agency are the lead authority for flooding works, they are expected to deliver a report shortly on the issue and that they have a mechanism to fund this type of scheme.

·         Any scheme proposed by the Envionment Agency will be considered at Cabinet for funding later if required.

·         Historically monies had been allocated to address flooding which then was unable to be spent due to the Envionment Agency not supporting the schemes.

·         Funding should not be removed from other vitally needed schemes to fund this scheme.

·         Concerns around delays in the delivery of Environment Agency schemes after funding agreements have been made, referencing flood alleviation schemes in Phoenix Green.

A recorded vote was taken on the  ...  view the full minutes text for item 71.

1              The purpose of this report is to provide the Council with the necessary information to make decisions regarding the setting of Council Tax for the year 2024/25. It summarises all the relevant budgetary decisions that have been made to determine the level of Council Tax for the year 2024/25. The report includes the specifics of each individual level of Council Tax that requires approval by the Council. Council approved the overall council tax base on 25 January 2024, 42,690.97 dwellings.

Recommendation

2              It is recommended that Council agrees to the following council tax resolutions:

A.         The Council Tax requirement for the Council’s own purposes for 2024/25 (excluding Parish precepts) is £8,460,069.52

B.         That the following amounts be calculated for the year 2024/25 in accordance with Sections 31 and 34 to 36 of the Act:

The Portfolio Holder for Finance introduced the item.  It was noted that this was a technicality following the preceding budget item that agreed the level of Council Tax to be set. Hampshire Fire Authority had not yet set their budget. A delegated authority to the S151 officer is included in the recommendations should any change be necessary.

A member queried a matter of relating to a potential declaration of an interest.

Proposed by Cllr Radley. Seconded by Cllr Farmer.

DECISION

It is recommended that Council agrees to the following council tax resolutions:

A.         The Council Tax requirement for the Council’s own purposes for 2024/25 (excluding Parish precepts) is £8,460,069.52

B.         That the following amounts be calculated for the year 2024/25 in accordance with Sections 31 and 34 to 36 of the Act:

1.            To present the draft Treasury Management Strategy Statement for 2024/25 which incorporates the Annual Investment Strategy, Minimum Revenue Provision (MRP) Policy and Prudential and Treasury Indicators.

2.            It is a legal obligation to set a Capital Strategy, which is also presented for review. This strategy provides the strategic framework for the treasury activity. The 2024/25 draft documents do not suggest any major changes as compared to the approved ones for the current year.

Recommendation

3.              Cabinet is recommending to Council that it:

                         i.         approves the Treasury Management Strategy Statement 2024/25 and the revised Minimum Revenue Provision policy contained within it,

                       ii.          approves the Annual Investment Strategy for 2024/25 and;

                      iii.         Approves the Capital Strategy 2024/25.

The Portfolio Holder for Finance introduced this item, informing members that the approach taken during the last financial year had been successful. This included recommendations made by the Overview and Scrutiny Committee

Proposed by Councillor Radley. Seconded by Councillor Makepeace-Browne.  

DECISION

 Cabinet is recommending to Council that it:

i.              approves the Treasury Management Strategy Statement 2024/25 and the revised Minimum Revenue Provision policy contained within it,

ii.            approves the Annual Investment Strategy for 2024/25 and;

iii.           approves the Capital Strategy 2024/25.

To receive any feedback from Members who are representatives of the Council on an Outside Body.

Councillor Dorn requested that Members consider the recent request from the Here for Hart Team in relation to the Military Covenant regarding any personal connections to the military.

The Vice Chairman reminded Members who serve as representatives on Outside Bodies submit their annual report to Committee Services by 31 March 2024.