Issue - meetings

MINUTE 3 – Review of Terms of Reference

RECOMMENDATON to Cabinet

To seek Cabinet approval to amend the terms of reference of the Civic Quarter Regeneration Working Group to permit all Hampshire County Councillors and Hart District Councillors elected to represent Fleet to attend the Working Group meetings as passive observers, except during meeting discussions where there is a conflict of interest.  It was noted that this must be properly enforced at the meeting, especially in respect of potential commercial and financial conflicts.

Minutes of the meeting held on 13 December 2021 to be noted.

Minutes of the meeting held on 13 December 2021 were noted and Cabinet approved to amend the terms of reference of the Civic Quarter Regeneration Working Group to permit all Hampshire County Councillors and Hart District Councillors elected to represent Fleet to attend the Working Group meetings as passive observers, except during meeting discussions where there is a conflict of interest.  It was noted that this must be properly enforced at the meeting, especially in respect of potential commercial and financial conflicts.

It was clarified that the term ‘elected to represent Fleet’ included all Hart District Councillors whose ward contains part of the area Fleet Town Council represents and Hampshire Country Councillors whose division boundaries overlapped with the boundaries of Fleet Town Council.

The wording in the terms of reference would be amended accordingly.

Minutes of the meeting held on 13 December 2021 were noted and Cabinet approved to amend the terms of reference of the Civic Quarter Regeneration Working Group to permit all Hampshire County Councillors and Hart District Councillors elected to represent Fleet to attend the Working Group meetings as passive observers, except during meeting discussions where there is a conflict of interest.  It was noted that this must be properly enforced at the meeting, especially in respect of potential commercial and financial conflicts.

It was clarified that the term ‘elected to represent Fleet’ included all Hart District Councillors whose ward contains part of the area Fleet Town Council represents and Hampshire Country Councillors whose division boundaries overlapped with the boundaries of Fleet Town Council.

The wording in the terms of reference would be amended accordingly.