Agenda and draft minutes

Council - Thursday 16 May 2024 7.00 pm

Venue: Council Chamber

Contact: Committee Services 

Items
No. Item

85.

Election of Chairman

To elect a Chairman from amongst the Councillors of the District.

Minutes:

Councillor Wildsmith gave a summary of his enjoyable year as Chairman, highlighting successful visits to schools across the district. 

 

Councillor Smith was proposed as Chairman for 2024/25 by Councillor Crampton and seconded by Councillor Neighbour.

 

Voting by a show of hand was unanimous.

 

DECISION

 

That Councillor Smith be elected Chairman of the Council for the municipal year 2024/25.

 

Cllr Smith proposed a vote of thanks for Cllr Wildsmith, congratulating him on his work as Chairman during 2023/24 and presenting him with his past Chairman’s badge.

86.

Election of Vice Chairman

To elect a Vice Chairman from amongst the Councillors of the District.

Minutes:

Councillor Dorn was proposed by Councillor Radley and seconded by Councillor Neighbour.

 

Voting by a show of hands was unanimous.

 

DECISION

 

That Councillor Dorn be elected Vice Chairman of the Council for the municipal year 2024/25.

87.

Minutes of Previous Meeting pdf icon PDF 100 KB

To confirm the Minutes of the Council Meeting held on 25 April 2024.

Minutes:

A member stated that a written answer to a question asked under Minute 83 Planning (10 April) Minutes. It was advised that this was an oversight, and a response would be provided shortly.

 

The Minutes of the meeting of 25 April 2024 were confirmed and signed as a correct record.

88.

Apologies for Absence

To receive any apologies for absence from Members*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Minutes:

Apologies were received from Councillors Bailey and Delaney.

 

89.

Declarations of Interest

To declare disclosable pecuniary, and any other interests*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Minutes:

No declarations made.

 

90.

Chairman and Chief Executive's Announcements

To receive any announcements from the Chairman and/or Chief Executive. 

Minutes:

The Chairman welcomed the new Members and returning Members to the Council.

 

The Chief Executive thanked Members for feedback received regarding the Election count. It was confirmed Hart was ready for the upcoming General Election reminding Members that only 6 weeks’ notice would be provided. Neither new postal vote rules nor voting ID rules caused any significant problems and the Police Crime Commissioner count had been successfully conducted. Members were praised for their support and the Election Team were congratulated on a successful election. 

91.

Membership of Cabinet

The Leader of the Council to confirm the composition of Cabinet.

Minutes:

The Leader confirmed membership of Cabinet and their Portfolios:

 

Councillor Neighbour          Leader - Strategic Direction and Partnerships 

Councillor Radley                Deputy Leader - Finance  

Councillor Clarke                 Digital and Communications

Councillor Bailey                  Community Services

Councillor Collins                Parking and Community Safety

Councillor Quarterman        Climate Change and Corporate Services

Councillor Wildsmith           Regulatory

Councillor Oliver                   Planning Policy and Development Management

92.

Membership of Committees

To receive nominations of Members to serve on each Committee.

 

 

Committee

Cons

CCH

LD

Ind

To be Allocated

Audit*

 

 

 

 

7

Licensing

 

 

 

 

15

Overview and Scrutiny***

 

 

 

 

11

Crime and Disorder Joint Scrutiny

 

 

 

 

3

Five Councils Partnership Joint

 

 

 

 

2

Development Management**

 

 

 

 

11

Standards

 

 

 

 

6

Staffing and Appeals

 

 

 

 

5 

 

 

 

Notes:

 

*No Members of the Cabinet may be Members of the Audit Committee.

 

**It is Council practice that membership of the Development Management Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.

 

***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.

 

Standards Committee

 

To confirm membership of the Standards Committee for the municipal year 2024/25

 

i.               Six District Councillors (as above)

ii.              Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.

Minutes:

The Chairman asked for nominations for the unallocated place on the Staffing and Appeals Committee.

 

Councillor Radley proposed Councillor Smith. Cllr Neighbour seconded.

 

Voting by a show of hands was unanimous.

 

Councillor Smith was confirmed as a member of the Staffing and Appeals Committee.

 

The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:

 

Committee

Seats

Con

CCH

Lib Dem

Ind

Audit

7

Hale

 

Axam

Brown

 

 

 

Southern

Makepeace-Browne

Khepar

 

 

 

 

 

Taylor

 

 

 

 

 

 

 

Licensing

15

Coburn

Axam

Bailey

Smith

 

 

Dorn

Butler

Crisp

 

 

 

Farmer

Clarke

Harward

 

 

 

Forster

Jones

Vernon

 

 

 

 

Thomas

Woods

 

 

 

 

 

 

 

Overview and Scrutiny

11

Farmer

Butler

Cockarill

 

 

 

Highley

Davies

Harward

 

 

 

Worlock

Jones

Taylor

 

 

 

 

Thomas

Vernon

 

 

 

 

 

 

 

Crime and Disorder Joint Scrutiny

3

Forster

Butler

Vernon

 

 

 

 

 

 

 

Five Councils Partnership Joint

2

Farmer

 

Radley

 

 

 

 

 

 

 

Development Management

11

Dorn

Delaney

Cockarill

 

 

 

Southern

Makepeace-Browne

Quarterman

 

 

 

Worlock

Oliver

Wildsmith

 

 

 

 

Radley

 

 

 

 

 

 

 

 

Staffing and Appeals

5

Farmer

Thomas

Bailey

Smith

 

 

 

Radley

Woods

 

 

Leaders

Crampton

Radley

Neighbour

 

 

 

 

 

 

 

Standards

6

Dorn

Clarke

Bailey

 

 

Worlock

Collins

Neighbour

 

 

 

DECISION:

 

That the membership of the Committees be agreed as above.

93.

Election of Chairman of Committees

The Chairman of the Council will take nominations for Chairman of each Committee. 

 

*Note: 

 

      i.        Standards Committee will elect its own Chairman at its first meeting.

 

    ii.        A councillor may not hold the office of Chairman or Vice Chairman of the Council, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council. 

 

   iii.        The Chairman and Vice Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee. 

 

   iv.        The Committees will subsequently elect their respective Vice-Chairman at their first meeting.

 

Minutes:

Members of the Committees established under Minute No 8 above elected their Chairmen for the 2024/2025 municipal year.

 

DECISION

 

That the Committee Chairmen be agreed:

 

Committee                                                   Chairman

Audit                                                               Cllr Makepeace-Browne

Licensing                                                    Cllr Butler

Development Management                        Cllr Cockarill

Overview & Scrutiny                                    Cllr Worlock

Staffing and Appeals                                Cllr Woods    `

94.

Overview and Scrutiny Committee Annual Report 2023/24 pdf icon PDF 111 KB

To receive the Annual Report from the Overview and Scrutiny Committee 2023/24 which sets out its workings and makes recommendations for future work programmes.

 

Minutes:

The Chairman congratulated the 2023/24 Overview and Scrutiny Committee for their diligence and thanked Councillor Dorn for his excellent Chairmanship. 

 

Members endorsed the work of the Overview and Scrutiny Committee and the recommendations for future work programmes and amended working methods.

 

DECISION

 

Council endorsed the recommendations contained within the report and that they were to be passed on to the new Committee.

95.

Appointment of Independent Persons

To advise that the Council is advertising to seek to appoint two Independent Persons for a three year term.

 

In the meantime, Council to agree that the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.

Minutes:

The Chief Executive advised that the Council is advertising to seek to appoint two Independent Persons for a three-year term.  Council was asked to agree that the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.

 

Proposed Cllr Neighbour. Seconded Cllr Dorn.

 

Voting by a show of hands was unanimous.

 

DECISION

 

That the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.