Agenda and minutes
Venue: Council Chamber
Contact: Committee Services
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MINUTES OF THE PREVIOUS MEETING PDF 94 KB The minutes of the meeting held on 3rd November 2022 are attached for confirmation and signature as a current record. Minutes: The minutes of 3 November were confirmed and signed as a correct record.
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APOLOGIES FOR ABSENCE To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent. Minutes: No apologies had been received.
Cllr Radley joined the meeting remotely and therefore would be unable to vote during the meeting.
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CHAIRMAN'S ANNOUNCEMENTS Minutes: The Chairman announced that he would be reordering the agenda during the meeting.
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DECLARATIONS OF INTEREST To declare disposable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare. Minutes: Cllr Forster declared a non-pecuniary interest in agenda item 10 as a Hampshire County Councillor, as HCC had responsibility for the library.
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PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA) Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found online.
Minutes: Cllr Angela McFarlane from Odiham Parish Council would be participating in agenda item 9, Stakeholder Engagement Plan.
The statements from Cllr McFarlane, and Cllr Williams from Winchfield Parish are attached at Appendix A.
Cllr Adrian Page from Surrey Heath Borough Council was in attendance to speak during agenda item 7 relating to SANGS.
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Statements from Cllrs McFarlane and Williams PDF 41 KB Additional documents: |
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2023/24 EMERGING BUDGET & MEDIUM FINANCIAL STRATEGY PDF 878 KB RECOMMENDATION
Note the emerging Medium Term Financial Strategy and to recognise its challenges in preparation of the main budget setting process. Minutes: Cllr Farmer declared a non-pecuniary interest in this item as Chair of Hart Swimming Club
Councillors were given the background to the 2023/24 emerging budget and noted:
Councillors discussed
DECISION
Cabinet noted:
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UPDATE ON SUITABLE ALTERNATIVE NATURAL GREENSPACE (SANG) PDF 137 KB The purpose of this report is to update Cabinet on the amount of Suitable Alternative Natural Greenspace (SANG) available in Hart, to consider how it should best be used to meet Hart’s and its neighbour’s needs and ensure that sufficient funding is provided so that no financial burden falls on Hart.
RECOMMENDATIONS That Cabinet a) notes the SANG monitoring figures at Appendix 1. b) Authorises the Chief Executive i. to invoke Clause 9.1 of the 2017 Memorandum of Agreement between Hart District Council and Rushmoor Borough Council and authorises the Chief Executive to agree a revised Memorandum of Agreement with Rushmoor which, subject to agreement over mitigating the ongoing cost to Hart of maintaining reserved SANG capacity, makes SANG capacity available to deliver approximately 325 homes (780 persons) within Rushmoor. ii. to agree a Memorandum of Agreement with Surrey Heath Borough Council which, subject to agreement over mitigating the ongoing cost to Hart of maintaining reserved SANG capacity, makes available SANG capacity to deliver approximately 850 homes (2,125 persons) within Surrey Heath c) Authorises the Executive Director - Place to engage constructively, actively and on an ongoing basis with both Rushmoor Borough Council and Surrey Heath Brough Council to jointly look at cross boundary issue associated with jointly procuring future SANG capacity.
Additional documents: Minutes: The purpose of this report was to update Cabinet on the amount of Suitable Alternative Natural Greenspace (SANG) available in Hart, to consider how it should best be used to meet Hart’s and its neighbour’s needs and ensure that sufficient funding was provided so that no financial burden fell on Hart.
Cllr Page from Surrey Heath Borough Council thanked Cabinet for considering the paper and explained the background to the request for continued support by the Council with SANG provision.
Cabinet considered:
DECISION Cabinet a) Noted the SANG monitoring figures at Appendix 1 of the report. b) Authorised the Chief Executive i. to invoke Clause 9.1 of the 2017 Memorandum of Agreement between Hart District Council and Rushmoor Borough Council and authorised the Chief Executive to agree a revised Memorandum of Agreement with Rushmoor which, subject to agreement over mitigating the ongoing cost to Hart of maintaining reserved SANG capacity, makes SANG capacity available to deliver approximately 325 homes (780 persons) within Rushmoor. ii. to agree a Memorandum of Agreement with Surrey Heath Borough Council which, subject to agreement over mitigating the ongoing cost to Hart of maintaining reserved SANG capacity, makes available SANG capacity to deliver approximately 850 homes (2,125 persons) within Surrey Heath c) Authorised the Executive Director - Place to engage constructively, actively and on an ongoing basis with both Rushmoor Borough Council and Surrey Heath Brough Council to jointly look at cross boundary issue associated with jointly procuring future SANG capacity. |
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FLEET POND GREEN CORRIDOR AND HARTLAND PARK MITIGATION WORKS UPDATE PDF 95 KB 1. To update Cabinet on expenditure and work completed to date on delivery of the Fleet Pond Green Corridor and Fleet Pond Mitigation Works for the Hartland Park Development. 2. To obtain approval for additions/amendment to the programme budget. RECOMMENDATION
That Cabinet notes the programme structure chart and budget allocations at Appendix A and approves the following amendments/additions to the programme budget: a. Inclusion of a £65k budget and release of earmarked reserves to deliver the Green Grid Ancillary Works. b. Increase of budget allocation from £150k- £255k and release of earmarked reserves to deliver A3013 Cove Road Crossing. c. Inclusion of a £178k budget and release of earmarked reserves for project management, promotion, professional fees and legal charges for the Fleet Pond Mitigation works. d. Inclusion of a £10k budget and release of earmarked reserves for Green Grid/digital and Interpretation. e. Inclusion of a £125k budget and release of earmarked reserves to deliver the Fleet Pond Mitigation Works Strategy. f. Earmarking of a £843k budget to fund implementation of the Fleet Pond Mitigation Works Strategy once this has been approved.
Additional documents: Minutes: This report was to update Cabinet on expenditure and work completed to date on delivery of the Fleet Pond Green Corridor and Fleet Pond Mitigation Works for the Hartland Park Development; and to obtain approval for additions/amendment to the programme budget.
Cabinet noted:
Cabinet considered:
DECISION
Cabinet noted the programme structure chart and budget allocations at Appendix A and approved the following amendments/additions to the programme budget:
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STAKEHOLDER ENGAGEMENT PLAN PDF 79 KB This report provides Cabinet with an update addressing an area of concern originally raised on the 1st September 2022, when agreeing the Odiham Common Management Plan.
This report aims to set out a positive plan for engagement with parish councils, to be discussed and agreed at Cabinet. RECOMMENDATION
That Cabinet approves the Stakeholder Engagement Plan.
Additional documents: Minutes: Cabinet was reminded that this item was an update addressing an area of concern raised when originally agreeing the Odiham Common Management Plan. However, the Stakeholder Engagement Plan was only a generic framework approach for all sites, not just Odiham Common. It would need to be tailored in discussion with the Parish Council’s for individual sites.
Cabinet noted:
Cabinet discussed:
DECISON
Cabinet: approved the Stakeholder Engagement Plan. |
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CIVIC REGENERATION PROJECT PDF 85 KB To update Cabinet with regards to the work being undertaken by the Civic Quarter Regeneration Work Group and seek Cabinet’s approval to further fundingto enablethe nextstages, afinancial report to determine viability of the scheme. RECOMMENDATION 1. That 15K isallocated in the council 22/23budget, to fund consultancycosts, to refresh the viability report and produce a detailed cost projection to determine viability of the Civic Quarter Regeneration scheme.
Additional documents: Minutes: This report was to update Cabinet with regards to the work being undertaken by the Civic Quarter Regeneration Work Group and to seek Cabinet’s approval to further fundingfor a financial report to determine viability of the scheme.
Cabinet noted:
Cabinet discussed:
DECISION Cabinet agreed: That 15K be allocated in the Council 22/23budget, to fund consultancycosts, to refresh the viability report and produce a detailed cost projection to determine viability of the Civic Quarter Regeneration scheme. |
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CABINET WORK PROGRAMME PDF 84 KB To consider and amend the Cabinet Work Programme. Minutes: The work programme, as circulated with the agenda was discussed and updated as follows:
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EXCLUSION OF THE PUBLIC The following item(s) contain exempt information.
RECOMMENDATION
Members must decide whether the public interest in maintaining an exemption outweighs the public interest in disclosing the information.
It is suggested that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involve the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: Cabinet discussed:
DECISION
Cabinet agreed there was public interest in maintaining an exemption outweighed the public interest in disclosing the information for the following three items.
It was therefore agreed that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to for the next 3 , on the grounds that they involve the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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REPRESENTATION ON HART HOUSING MAINTENANCE COMPANY BOARD The purpose of this report is to agree to replace the two current Council employees who sit on the Board of the Hart Housing Maintenance Company (trading as Butterwood Homes).
Minutes: This item was dealt with as a Part II Exempt item. |
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EXCLUSION OF THE PUBLIC The following item(s) contain exempt information.
RECOMMENDATION
Members must decide whether the public interest in maintaining an exemption outweighs the public interest in disclosing the information.
It is suggested that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involve the likely disclosure of exempt information, as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Minutes: DECISION
Cabinet agreed there was public interest in maintaining an exemption outweighed the public interest in disclosing the information for the following three items.
It was therefore agreed that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to for the next 3 , on the grounds that they involve the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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THE SWAN INN, NORTH WARNBOROUGH The purpose of the report is to provide an update on the works completed at the Swan Inn Public House and provide a summary of the market valuation received vs a cost projection of funding required for next steps. Minutes: This item was dealt with as a Part II Exempt item.
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EXCLUSION OF THE PUBLIC The following item(s) contain exempt information.
RECOMMENDATION
Members must decide whether the public interest in maintaining an exemption outweighs the public interest in disclosing the information.
It is suggested that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to, on the grounds that they involve the likely disclosure of exempt information, as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: DECISION
Cabinet agreed there was public interest in maintaining an exemption outweighed the public interest in disclosing the information for the following three items.
It was therefore agreed that, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to for the next 3 , on the grounds that they involve the likely disclosure of exempt information, as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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FUNDING FOR POTENTIAL ACQUISITION OF 42 APARTMENTS FOR AFFORDABLE MARKET RENT The purpose of this report is to agree the source of funding for the potential acquisition of 42 affordable market rent key worker apartments. Minutes: This item was dealt with as a Part II Exempt item.
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Exempt Minutes |