Agenda and minutes

The minutes of the meeting of 14^th June 2022 are attached to be confirmed and signed as a correct record.

The minutes of 14^th June 2022 were confirmed and signed as a correct record.

It was noted that the task and finish group would not be continuing and so no new members needed to be appointed to it.

To receive any apologies for absence from Members*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

No apologies received.

To declare disclosable, pecuniary and any other interests*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Councillor Farmer declared an interest in Minute 7 as Chairman of the Swimming Club at the Sports Centre.

Councillor Dorn declared an interest in Minute 7 as a member of the Sports Centre

No announcements.

The chairman asked Mr Philips to explain to the committee how the version control worked with in the Mod Gov reporting system.

The meeting was also informed that an Executive Decision had been made by Cabinet with regards to the letting of the 3^rd floor of the council offices to Farnborough College of Technology. The chairman stated that he was consulted about the decision and supported it.

Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found online.

None.

Feedback from members who attended the Crime and Disorder Joint Scrutiny Committee meeting in Basingstoke on 29 June 2022.

The committee was given a verbal report from the recent Crime and Disorder Committee.

The members were told that the meeting was very productive and that the new Chief Inspectors for Rushmoor and Basingstoke were there. Much of the discussion was around Anti-social behaviour, Knife crimes and crimes against women and girls.

Discussion took place around the reporting system. It was explained that members of the public should be encouraged to report crimes using the on line system rather than phoning 101. A link would be circulated to Councillors to share with residents in their Ward

To consider the Annual Report on outturn before consideration by Cabinet.

Councillor Butcher declared an interest as director of Fleet Market.

The Revenue and Capital Outturn report was introduced to the committee.

Discussion took place around the use of reserves. It was confirmed that a more detailed breakdown would be created and distributed when the report was prepared for Cabinet.

Questions were raised and answered on items such as the sale of the Dog Warden van, the Domestic abuse grant, the lose of income in the car parks and future balancing of the budget. The committee was reminded that the Outturn report was a retrospective one and a forward looking report would be available later on in the year.

The report considers how the new complaint process is progressing across the Council and its shared services.

The report reviews the number and type of complaints across the service areas between April-June 2022.

RECOMMENDATION

1.    The complaints report for April-June 2022 is noted.

2.    Members suggest other indicators they would like to see as part of the ongoing performance monitoring for complaints.

The findings of the report were introduced to the committee.

The members agreed that it was a very useful report. However, they requested that in future there were more graphs, a grouping of complaints by underlying causes and that there were clearer breakdowns included, particularly with regards to the breakdown of complaints across the service areas.

Discussion took place about what information the committee would like to see in the future and what was done with the information; whether feedback was requested and analysed as well as what could be done to prevent upheld complaints happening. It was confirmed that the report was an organic document and that research would be carried out into how information could be collected and evaluated in the future.

Councillors Neighbour and Woods  both left and returned during the discussion on this report.

To consider the Cabinet Work Programme.

The committee was asked to review the Cabinet Work programme and to indicate if there was anything in it that they felt would benefit from detailed scrutiny. Members were reminded that once a report has reached Cabinet it could not come back to Overview and Scrutiny.

Points on the work programme relating to the technical information on the Cycle and Car parks and Fleet pond signs were queried and answered. Clarification was given about Odiham Common and when it would appear on the Cabinet work programme.

To consider and amend the Overview and Scrutiny Work Programme.

Councillor Forster declared an interest as a member of Hampshire County Council.

The committee discussed the working programme and the supporting document. It was suggested that the members ensured that there were not duplicating work that was already been done in working groups, Cabinet or Full Council.

The members agreed that all the items on the supporting document should be included in the Work Programme. Discussion took place about other items that the committee would also like to see; including Tier 3 savings, the Corporate Plan and the Urban Capacity Study. It was agreed to review these items.

The inclusion of the Climate Change document was debated. There were arguments made for both including it in the work programme and for not including it. It was suggested that the committee could ask for the chairman of the Climate Change committee to talk to the meeting at a future date.