Agenda and minutes

To receive a presentation for the Business Improvement & IT Client supported by Consultant specialist and the IT manager from Copeland Borough Council explaining the direction of travel that the Council is to proposing to follow to refresh its approach to cyber security. This supplements the report that is to be considered by Cabinet at its meeting on 9 June 2022.

This item was deferred until a later date and will be confirmed to the Members in due course.

To elect a Vice Chairman.

Councillor Smith was elected Vice-Chairman for the year 2022/23

The minutes of the meeting of 19^th April 2022 are attached to be confirmed and signed as a correct record.

The minutes of 19^th April 2022 were confirmed and signed as a correct record.

To receive any apologies for absence from Members*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Apologies had been received from

Councillor Axam (substitute Councillor Makepeace-Browne)

Councillor Butler (substitute Councillor Kinnell)

Councillor Engström (substitute Councillor Lamb)

Councillor Woods.(substitute Councillor Blewett)

To declare disclosable, pecuniary and any other interests*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

No declarations made.

The Chairman welcomed everyone and outlined the duties of the committee in it’s role as ‘Critical Friend’ to Cabinet.

Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found online .

None.

Members debated membership including a query regarding the previous Development Management and Peer Review Panel, and the Planning (Development) panel. A written response would be provided however it was understood that these would now be dealt with via the Service Panels.

Members agreed that as the Housing Development Opportunity Group is due to meet tomorrow, membership would stand as existing and membership would be reviewed at the next Overview and Scrutiny Meeting.

Membership of the Service panels was discussed.

Decision: The Service Panels would be as follows

Community  - Councillors Butcher, Butler and Wildsmith

Corporate Services – Councillors Axam, Farmer and Smith

Place – Councillors Coburn, Davies and Engström

Environment and Technical Services – Councillors Axam, Farmer and Woods

Membership of the Housing Company Scrutiny Panel was discussed and confirmation provided that at present, they meet twice a year.

DECISION: The Housing Company Scrutiny Panel would be as follows

Councillors Davies, Engström, Farmer and Smith

To note the Cabinet Work Programme.

Members identified that Overview and Scrutiny would not always have the ability to debate all reports that were due for consideration by Cabinet.

It was felt that this would be limit Overview and Scrutiny’s ability to be a ‘Critical Friend’ and it would also be detrimental as Overview and scrutiny often requested more information that could assist Cabinet in the decision-making progress.

It was clarified that not all reports would routinely come to Overview and Scrutiny unless they were Key Decisions, or they had been requested by the Overview and Scrutiny Committee.

To consider and amend the Overview and Scrutiny Work Programme.

Members debated the Overview and Scrutiny Work Programme including

• The County Deal and the all Member Briefing
• The timing of the UKSPF investment plan submission
• Odiham Common Management Plan
• Cross Party Working Groups was raised and the ability to raise issues with respective Group Members on those working groups, or directly at Cabinet meetings and that for transparency, their minutes are published, to Cabinet
• Whilst noting Overview and Scrutiny does not control the work programme of Cabinet, it noted that if reports on the following subjects were coming forward, they would like to see them in advance of Cabinet, Civic Quarter Regeneration, The Green Grid, Climate Change, Off Street Parking, Hart Housing (a mid-term review as well as an annual review) which as noted would be facilitated by two Housing Company Scrutiny Panel meetings

DECISION: The work programme with the above additions was agreed