Agenda and minutes

Venue: Council Chamber

Contact: Helen Vincent 

Items
No. Item

40.

MINUTES OF PREVIOUS MEETING pdf icon PDF 197 KB

The minutes of the meeting of 15 September 2020 are attached to be confirmed and signed as a correct record.

Minutes:

The minutes of the meeting of 15 September 2020 were confirmed as a correct record.

41.

APOLOGIES FOR ABSENCE

To receive any apologies for absence from Members*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Minutes:

None received.

42.

DECLARATIONS OF INTEREST

To declare disclosable, pecuniary and any other interests*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Minutes:

Councillor Forster declared an interest under item (46) that one of the companies he contracts with is a supplier to the Council.

43.

PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA)

Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found at  https://www.hart.gov.uk/sites/default/files/4_The_Council/Council_meetings/Public%20Participation%20leaflet%202020%20A4.pdf

Minutes:

None.

44.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

None.

45.

SERVICE PERFORMANCE - HEADS OF SERVICE ATTENDANCE

Head of Community to attend to discuss service performance.

Minutes:

The Head of Community Service Kirsty Jenkins updated the Committee on Community Services performance.

 

Key areas delivered by the Service were summarized and noted:

 

           Setting up of the Hart Response Hub in March to feed from the Hampshire County Council (Hants for Vulnerable) helpline, working closely with Hart Voluntary Action (HVA) to provide food and medication to the most vulnerable residents.

           The Hub helped 430 residents with practical support through the network of volunteers.

           Homelessness prevention for fragile housing situations. 40 placements have been made this year through working closely with private sector landlords.

           Creation of a Community Safety Service (previously a shared service with Basingstoke and Deane).

           Continuing the work on disabled facilities grants which was interrupted earlier in the year due to the Pandemic and not being able to visit residents’ homes.

 

The Committee acknowledged the hard work and achievements by the Service and asked for their thanks to be passed on to the Community Services Team.

46.

UPDATED FINANCIAL REGULATIONS AND CONTRACT STANDING ORDERS pdf icon PDF 47 KB

To present the revised draft Financial Regulations and draft update to Contract Standing Orders to Members for discussion and consideration. 

Additional documents:

Minutes:

The Committee were asked to consider any recommendations it wished to make to Cabinet in respect of the draft Revised Financial Regulations and draft update to Contract Standing Orders.

 

DECISION

 

That the updated Financial Regulations and Contract Standing Orders be endorsed with the following changes and be recommended to Cabinet.

 

           Capital Projects (page 9 section 5.19) to be cross-referenced back to the Commercialisation Strategy to make that wording more specific and that will be sent this week that out to members of O&S as well as when they go out to Cabinet.

           Variation of the Councils approved budget (page 8 section 5.13.3 (III) to be amended to reflect a) that this is a temporary requirement and b) a condition that no service will be permanently in detriment as a result of the virement.

47.

CORPORATE RISK REGISTER REPORT pdf icon PDF 126 KB

The Corporate Risk Register should be reviewed by management on a regular basis and reported to Members to provide assurance that appropriate arrangements are in place to mitigate identified risks. 

Additional documents:

Minutes:

The Corporate Risk Register had been reviewed by management and was reported to Members with assurance that appropriate arrangements were in place to mitigate identified risks.

           

 

 

Members considered:

           How the number in the Matrix is derived and how frequently it is updated.

           The Matrix will be included in the Corporate Risk Register report at the Overview and Scrutiny meeting in March 2021.

 

DECISION

 

The report and comments were noted.

48.

CIVIC REGENERATION WORKING GROUP pdf icon PDF 289 KB

 

To provide Overview and Scrutiny Committee with an update regarding progress of the Civic Quarter Regeneration project and key future milestones. The objective of the Working Group (WG) is to deliver a formal report to Cabinet in in February 2021 providing an overview of the process, work undertaken, findings and recommendation for next steps.

Additional documents:

Minutes:

Members received an update on the regeneration of the Civic Quarter.

 

Commercialisation Manager, Glyn Lloyd presented the report and answered questions from the Committee who thanked Mr Lloyd for the reassurance on the progress on the project.  The next update will be in January 2021.

 

DECISION

 

That the report be noted.

 

Cllr Axam left at 7.57pm during this item.

49.

CABINET WORK PROGRAMME pdf icon PDF 161 KB

To consider the Cabinet Work Programme.

Minutes:

The Cabinet Work Programme was considered and noted.

50.

OVERVIEW AND SCRUTINY WORK PROGRAMME pdf icon PDF 241 KB

To consider and amend the Overview and Scrutiny Work Programme.

Minutes:

The Overview & Scrutiny Work Programme was considered and noted with the following adjustment:

 

To add the Civic Regeneration Project for review in January 2021.