Agenda and minutes

The Minutes of the meeting held on 18 September 2024 to be confirmed and signed as a correct record.

The minutes of the meeting held on 18 September 2024 were proposed by Cllr Oliver and seconded by Cllr Dorn and confirmed and signed as a correct record of the proceedings.

To receive any apologies for absence from Members*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Apologies for absence had been received from Cllrs Makepeace-Browne and Radley.

Cllr Clarke attended the meeting as a substitute for Cllr Makepeace-Browne.

Members to make declarations of interest relating to items on the agenda*.

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Cllr Southern declared a personal and prejudicial interest in agenda item 8 (Planning Application 24/01679/HOU – 8 Haywarden Place, Hartley Wintney, Hook RG27 8UA) as this was his property and would leave the meeting during the discussion and voting on this item.

Cllr Clarke declared a personal and non-prejudicial interest in agenda item 6 (Tree Preservation Order ORD-24/00003) as he had been a personal acquaintance of the owner of Willow Croft until about 15 years ago and he worked in woodland management.  He confirmed that he did not work for the applicant of agenda item 6 and it was further confirmed that he would remain in the meeting during the discussion and voting on this item.

The Chair had no announcements.

To note the draft minutes of the QEB Transport Steering Group meeting held on 16 September 2024 (copy attached).

The Committee noted the draft minutes of the Queen Elizabeth Barracks Transport Steering Group meeting held on 16 September 2024.

To consider the report of the Arboricultural Officer in respect of Tree Preservation Order ORD-24/00003 at land due east of Redfields Lane, at Dachs Lodge, Blackmore Copse and Willow Croft, Redfields Lane, Church Crookham GU52 ORE.

The Senior Tree Officer summarised the proposed modifications to Tree Preservation Order (TPO) ORD-24/00003 at land due east of Redfields Lane, at Dachs Lodge, Blackmore Copse and Willow Croft, Redfields Lane, Church Crookham, Fleet GU52 0RE.  Details were also given of objections and other representations received and the response to these objections and reasons justifying the confirmation of the TPO with modifications. 

The Committee was advised of a correction to the date on which the TPO had been created, which was 28 May 2024 and that it would expire on 28 November 2024, unless confirmed.

The Committee was further advised that the confirmation of the TPO would ensure that the trees were adequately protected through the Town and Country Planning Act 1990.  If the Order was not confirmed, there was a risk these trees might be removed or pruned without due consideration. 

Members questioned the Senior Tree Officer on:

·         The difference between an area TPO and a woodland TPO

·         The differences between the original TPO plan area and the revised TPO plan area

During discussion, Members commented on the significant area of screening provided by the TPO.

The recommendation to confirm Tree Preservation Order ORD/24/00003 with modifications was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Delaney.  The recommendation was unanimously agreed.

Decision – Tree Preservation Order ORD/24/00003 confirmed with modifications.

To consider the planning reports from the Executive Director, Place, and to accept updates via the Addendum.

The development management report from the Executive Director – Place was considered and the updates via the addendum report were accepted by the Committee.

Cllr Southern left the meeting at 7.10pm prior to the following agenda item  being introduced.

The Planner summarised application no. 24/01679/HOU which was for the erection of a single storey front extension and alterations to open porch at 8 Haywarden Place, Hartley Wintney, Hook, Hampshire RG27 8UA. 

The Committee was advised that updated plans had been received and that Condition 2 should be updated, as shown on the addendum report.

The recommendation to grant with conditions (as amended and shown on the addendum report) was proposed by the Chairman (Cllr Cockarill) and seconded by Cllr Clarke.  The recommendation was unanimously agreed. 

Decision – Granted, subject to conditions (as amended).