Agenda and minutes

Council - Thursday, 29th July, 2021 7.00 pm

Venue: Council Chamber

Contact: Committee Services 

Items
No. Item

16.

MINUTES OF PREVIOUS MEETING pdf icon PDF 320 KB

To confirm the Minutes of the Annual General Meeting and the Extraordinary Meeting held on 20 May 2021.

Additional documents:

Minutes:

The Minutes of the meeting of the Annual General and Extraordinary Meetings held on 20 May 2021 were confirmed and signed as a correct record.

17.

APOLOGIES FOR ABSENCE

To receive any apologies for absence from Members*.

 

*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.

Minutes:

Apologies were received from Cllr Clarke.

 

18.

DECLARATIONS OF INTEREST

To declare disposable pecuniary, and any other interests*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Minutes:

No declarations made.

19.

COUNCIL PROCEDURE RULE 12 - QUESTIONS BY THE PUBLIC

To receive any questions from members of the public submitted pursuant to Council Procedure Rule 12.

 

Note:  The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Friday, 23 May 2021.

Minutes:

Questions had been received from Mr David Turver, details of which are set out in Appendix A attached to these Minutes.

 

Minutes Appendix A pdf icon PDF 617 KB

Additional documents:

20.

COUNCIL PROCEDURE RULE 14 - QUESTIONS BY MEMBERS

To receive any questions from Members submitted pursuant to Council Procedure Rule 14.

 

Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Monday, 26 July 2021.

 

The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Thursday, 29 July 2021.

Minutes:

Questions had been received from Councillors Farmer and Butcher details of which are set out in Appendix B attached to these minutes.

Minutes Appendix B pdf icon PDF 141 KB

21.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

The Chairman announced that his charities for this year would be:

 

    Crookham Scouts who are fundraising for a new scout hut which will also be used and benefited from by other community groups.

 

    Young carers – which work under Hart Voluntary Action (HVA). The Chairman highlighted that he had attended an activity session recently with them.

 

    Animal assisted interventions – this is yet to be finalised, but the Chairman and Vice-Chair are keen to support schemes, particularly dogs that go into schools and into difficult situations.

 

He also asked members to consider and put forward any ideas they may have for future fundraising events (covid permitting).

 

He also highlighted the opening event of the wetlands area at Bramshott Country Park – which he attended with the Leader, Cllr Neighbour. The Chairman stated that he thought it was a really good example of a SANG.

22.

CABINET MEMBERS' ANNOUNCEMENTS

Minutes:

The Leader of the Council, Councillor Neighbour highlighted that he supported the comments the Chairman had made on Bramshott Country Park’s new wetlands area.   He also reported on the Government’s recent announcements on Unitary Council solutions and confirmed that these did not include Hampshire.

 

The Cabinet Member for Community, Councillor Bailey updated on:

 

Homelessness

Many people will have seen the recent social media post about the young man found rough sleeping in Fleet in the pouring rain that the Housing Team managed to engage and bring inside. Very pleased to say that the team have managed to secure this gentleman a bed space in a project specifically designed to help young people who are homeless and in crisis. Here he will receive tailored support to address his mental health, and substance issues and will provide a brilliant stable base for him to reintegrate into society into permanent housing. The project is in Dorking & this is the first time we have worked with them, so it is really exciting.

 

Community Safety

Community Safety commissioned a drugs bus, known as the 'mobile crack shack'. Local schools, scouts and other community groups were able to immerse themselves in the experience and have a live lesson in exploitation and possible consequences of drug taking involving county lines. It was a great success and will be back next year. Last Saturday Community Safety attended the BID Pop up shop in Fleet high street and worked alongside the Police, the Foodbank and the Lions delivering messages about crime prevention and local initiatives. The highlight was the creation of fingerprint certificates for those that wanted them and remembering the last minute wet wipes for ink that would have got everywhere! It could be said that community safety left their mark.

 

The Cabinet Member for Place, Councillor Cockarill announced that Emma Whittaker, Development Management and Building Control Manager was leaving Hart District Council after 16 years and highlighted her hard work and the support she has given to him and the team.  He announced that Steph Baker will be the interim manager until a new permanent officer is recruited.

 

Councillor Farmer asked what the timetable will be for this recruitment of a permanent Development Management and Building Control Manager.

 

Councillor Cockarill confirmed that the recruitment process for this role had begun, and members need to remember that the new manager may have up to three months’ notice period from an existing job.  Further updates will be provided at Overview & Scrutiny committee meetings.

 

Over the past two years, we have had three permanent members of the Development Management team leave for career reasons. Obviously, I am unable to divulge personal details for GDPR reasons. This amount of turnover is what might be expected in a Local Authority the size of Hart.

 

It is true that the DM team have been working very hard under trying circumstances over the past 18 months, as have all of Hart's excellent Officers.

 

A number of the DM team stepped up to take on  ...  view the full minutes text for item 22.

23.

CHIEF EXECUTIVE'S REPORTS

Minutes:

The Joint Chief Executive had no announcement.

24.

MINUTES OF COMMITTEES

The Minutes of the following Committees, which met on the dates shown, are submitted. 

 

In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.  

 

 

Meeting  

Date 

Page Numbers 

For Decision 

Cabinet 

3 Jun 2021 

1-2 

 

Cabinet (draft) 

1 Jul 2021 

3-11 

 

Planning 

26 May 2021 

1-9 

 

Planning 

9 Jun 2021 

10-12 

 

Planning (draft) 

14 Jul 2021 

        13-23

 

Overview & Scrutiny 

15 Jun 2021 

1-5 

 

Audit (draft) 

25 May 2021 

1-3 

 

Licensing (draft) 

1 Jun 2021 

1-3 

 

 

Minutes:

The Minutes of the following Committees, which met on the dates shown, were received by Council.

 

Meeting

Date

Cabinet

No questions asked.

3 June 2021

Cabinet (draft)

No questions asked.

1 July 2021

Planning

No questions asked.

26 May 2021

Planning

No questions asked.

9 June 2021

Planning (draft)

No questions asked.

14 July 2021

Overview & Scrutiny

No questions asked.

15 June 2021

Audit (draft)

No questions asked.

25 May 2021

Licensing (draft)

No questions asked.

1 June 2021

 

25.

OUTSIDE BODIES - FEEDBACK FROM MEMBERS

To receive any feedback from Members who are representatives of the Council on an Outside Body.

Minutes:

The Chairman informed members that Committee Services had been in contact with Inclusion Hampshire, and they no longer require representation from Hart District Council, but have thanked the organisation for its continued support.

 

He also confirmed that the Vine Centre is currently reviewing the role of Hart representation within their organisation.

 

Councillor Crookes commented that he was surprised at the response from Inclusion Hampshire and asked how we would get updates on the grant money we give to them.

 

The Chairman said he was advised that there is an SLA in place and feedback is received at Overview & Scrutiny meetings.