Agenda and minutes

Venue: Council Chamber

Contact: Committee Services 

Items
No. Item

11.

MINUTES OF PREVIOUS MEETING pdf icon PDF 303 KB

To confirm the Minutes of the Council Meeting held 19th May 2022.

Minutes:

The Minutes of the AGM held on 19 May 2022 were unanimously agreed as a correct record and were duly signed. 

 

 

12.

APOLOGIES FOR ABSENCE

To receive any apologies for absence from Members*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Minutes:

Apologies were received from Cllrs Bailey, Butcher, Crisp, Delaney, Harward, Lamb and Radley.

13.

DECLARATIONS OF INTEREST

To declare disposable pecuniary, and any other interests*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Minutes:

Cllrs Cockarill and Quarterman declared non pecuniary interests in Agenda Item 10, Yateley, Darby Green and Frogmore Neighbourhood Plan – “Making” the Plan and would abstain from any vote.

 

14.

COUNCIL PROCEDURE RULE 12 - QUESTIONS BY THE PUBLIC

To receive any questions from members of the public submitted pursuant to Council Procedure Rule 12.

 

Note:  The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Friday, 22nd July 2022

Minutes:

No questions by members of the public had been received.

 

15.

COUNCIL PROCEDURE RULE 14 - QUESTIONS BY MEMBERS

To receive any questions from Members submitted pursuant to Council Procedure Rule 14.

 

Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on 25th July 2022

 

The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on 28th July 2022

Minutes:

Questions had been received from Councillors Dr Crampton and Farmer, as detailed in Appendix A.

 

16.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

The Chairman announced that she had attended a number of events as follows, assisted by Cllrs Dorn and Wildsmith. 

 

· 20 May - Councillor Sharyn Wheale's funeral 

· 20 May - Celebration of HM The Queen's Platinum Jubilee by young people of Hampshire at Winchester Cathedral 

· 22 May - Mayor of Winchester Civic Sunday Service 

· 29 May - Celebration of the Queen's Platinum Jubilee in Winchester Cathedral 

· 2 June - Platinum Jubilee Beacon Lighting at Whitewater Meadow 

· 4 June - Platinum Jubilee Big Picnic at Whitewater Meadow 

· 4 June - Test Valley Civic Sunday Service 

· 5 June - Visiting various Platinum Jubilee events in the district 

· 6 June - HM Lord-Lieutenant of Hampshire Reception for new Mayors and Chairmen 

· 10 June - Ground Breaking Ceremony - Sainsburys in Hook 

· 16 June - Beating Retreat and Cocktail evening at Gibraltar Barracks 

· 20 June - Basingtoke & Deane Armed Forces Day Flag Raising Ceremony 

· 21 June - Hampshire & IOW Armed Forces Briefing (Cllr Dorn represented HDC) 

· 25 June - Royal British Legion Poppy Appeal Garden Party (Vice Chairman, Cllr Wildsmith represented HDC) 

· 26 June - Mayor of Waverley's Civic Service 

· 26 June - Lions Funfest at Yateley Manor School (Vice Chairman, Cllr Wildsmith represented HDC) 

· 1 July - Duke of Edinburgh's Award Reception in Winchester Great Hall 

· 3 July - The Hook Village Show 

· 3 July - Hampshire Scouts Annual Review & AGM (Vice Chairman, Cllr Wildsmith represented HDC) 

·9 July - Pelly Concert, Church on the Heath 

 

Regular meetings were also held with the Vice Chair to review the past month and discuss forthcoming events.

 

Cllrs noted that it was planned that a Civic Service would be held in Autumn 2022 and a Civic Day in Spring 2023 with further details in due course.

 

It was also noted that Madam Chairman wished to establish a Chairman’s Legacy project involving a DofE Award Scheme for Special Needs and Disabled Young People, together with other projects, further information for which would follow in due course.

 

17.

CABINET MEMBERS' ANNOUNCEMENTS

Minutes:

 

The Leader of the Council congratulated the Countryside team for retaining the Green Flag for Fleet Pond.

 

The Portfolio Holder for the Environment – gave an update on waste strategy and DEFRA.  It was to be noted that work was ongoing with Basingstoke and Deane Borough Council to improve Hart’s recycling collections.  The Council had a green waste strategy but there were issues around funding required for additional services such as food waste recycling.

 

A Councillor expressed their frustration that many of the portfolio holders had nothing to report since the last Council meeting.

 

 

18.

CHIEF EXECUTIVE'S REPORTS

Minutes:

The Joint Chief Executive had nothing to report.

 

19.

MINUTES OF COMMITTEES pdf icon PDF 296 KB

The Minutes of the following Committees, which met on the dates shown, are submitted.

 

In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.

 

Meeting

Date

Pages

For Decision

Cabinet

9 Jun 2022

4-7

 

Cabinet (draft)

7 Jul 2022

8-12

Overview & Scrutiny

14 Jun 2022

13-15

 

Overview & Scrutiny (draft)

12 Jul 2022

16-18

 

Audit (draft)

24 May 2022

19-22

 

Licensing (draft)

7 Jun 2022

23-26

 

Planning (draft)

15 Jun 2022

27-31

 

 

Additional documents:

Minutes:

The Minutes of the following Committees, which met on the dates shown, were received by Council.

 

Meeting  

Date 

Cabinet 

9 Jun 2022 

Cabinet (draft) 

7 Jul 2022 

Overview & Scrutiny 

14 June 2022 

Overview & Scrutiny (draft) 

12 July 2022 

Audit (draft) 

24 May 2022 

Licensing (draft) 

7 Jun 2022 

Planning (draft) 

15 Jun 2022 

 

 

There were no questions on the minutes.

20.

YATELEY, DARBY GREEN AND FROGMORE NEIGHBOURHOOD PLAN - 'MAKING' THE PLAN pdf icon PDF 310 KB

To 'make' the Yateley Neighbourhood Planning following the positive referendum result. The Council has a legal duty to make the Plan, unless it would fail to meet retained EU obligations or human rights convention, in which case it can decide not to make the plan, and the plan would cease to be part of the development plan for Hart.

Minutes:

Cllrs Cockarill and Quarterman restated their non-pecuniary interests in this Agenda Item.

 

Council was provided with the background to the referendum on the neighbourhood plan.  Council was reminded that as the Plan had been approved by the referendum, there was a legal requirement for the Plan to be adopted and brought into force.  There had been a 91% vote in approval of the Plan at the referendum.

 

Adoption of the plan was proposed by Cllr Neighbour and seconded by Cllr Clarke, and was agreed by Council.   

 

 

 

21.

OUTSIDE BODIES - FEEDBACK FROM MEMBERS

To receive any feedback from Members who are representatives of the Council on an Outside Body.

Minutes:

 

Cllr Dorn gave updates regarding his work on Military Governance and also the Farnborough Aerodrome Consultative Committee. 

 

It was hoped that updates from members on other Outside Bodies would be available for the next meeting.

Minutes Appendix A pdf icon PDF 137 KB