Agenda and minutes

Venue: Council Chamber

Contact: Helen Vincent 

Items
No. Item

1.

SUSPENSION OF STANDING ORDERS

The Chairman to seek Council agreement to suspend Standing Order, 9.3 (Show of Hands for Voting), 22.1 (Standing to Speak) and 22.2 (Chairman Standing).

Minutes:

Council agreed to the suspension of Standing Orders nos 9.3 (Show of Hands for Voting), 22.1 (Standing to Speak) and 22.2 (Chairman Standing).

2.

ELECTION OF CHAIRMAN

To elect a Chairman from among the Councillors of the District.

Minutes:

Councillor Kennett was elected Chairman from among the Councillors of the District.

3.

ELECTION OF VICE CHAIRMAN

To elect a Vice Chairman from among the Councillors of the District.

Minutes:

Councillor Ambler was elected Vice-Chairman from among the Councillors of the District.

4.

MINUTES OF PREVIOUS MEETING pdf icon PDF 94 KB

To confirm the Minutes of meetings of the Council held on 27 February 2020 and 30 April 2020.

Additional documents:

Minutes:

The Minutes of a meeting of the Council held on 27 February 2020 and the updated Minutes of the meeting of the Council held on 30 April 2020 were confirmed and signed as a correct record.

5.

APOLOGIES FOR ABSENCE

To receive any apologies for absence from Members*.

 

*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.

Minutes:

Apologies for absence had been received from Councillor Crisp and Councillor Harward.

6.

DECLARATIONS OF INTEREST

To declare disposable pecuniary, and any other interests*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Minutes:

No declarations made.

7.

CHAIRMAN'S AND JOINT CHIEF EXECUTIVES' ANNOUNCEMENTS

To receive any announcements from the Chairman and the Joint Chief Executives. 

Minutes:

The Chairman asked for suggestions from Council Members for charities to support at the Joint Chairman Charity Event. 

 

The Chief Executive confirmed that Andrew Vallance was leaving Hart in mid-June and that Emma Foy would in the interim take on the Council’s statutory S151 Officer duties.

8.

POSTPONEMENT OF ELECTIONS

Under the Coronavirus Act 2020 (para 60) all elections are postponed until May 2021. A Councillor who would otherwise, pursuant to section 7 or 16 of the Local Government Act 1972 (Elections of Councillors), retire after the ordinary day of election in 2020 is instead to retire after the ordinary day of election in 2021; and the Councillor's term of office is extended accordingly.

           

Ward                                          Councillor                  Party    Term Expires

Blackwater & Hawley              Blewett                         LD         2021

Crookham East                         Radley                         CCH     2021

Crookham West & Ewshot     Ambler                         CCH     2021

Fleet Central                             Makepeace-Browne  CCH     2021

Fleet East                                  Wright                          C           2021

Fleet West                                 Forster                         C           2021

Hartley Wintney                       Crampton                    C           2021

Hook                                           Tomlinson                   C           2021

Odiham                                      Kennett                        C           2021

Yateley East                              Cockarill                      LD         2021

Yateley West                             Crisp                            LD         2021

 

Note: There is a vacancy at this time in Crookham West and Ewshot Ward.  Para 61 of the Coronavirus Act 2020 postpones all other elections including by-elections and referenda until such time as specified in Regulations to be issued by the Secretary of State. 

Minutes:

Under the Coronavirus Legislation 2020 all elections are suspended and that the term of the following ward members was extended for one year.

           

Ward

Councillor

Party

Term Expires

Blackwater & Hawley

Blewett

LD

2021

Crookham East

Radley

CCH

2021

Crookham West & Ewshot

Ambler

CCH

2021

Fleet Central

Makepeace-Browne

CCH

2021

Fleet East

Wright

C

2021

Fleet West

Forster

C

2021

Hartley Wintney

Crampton

C

2021

Hook

Tomlinson

C

2021

Odiham

Kennett

C

2021

Yateley East

Cockarill

LD

2021

Yateley West

Crisp

LD

2021

 

Note: There is a vacancy at this time in Crookham West and Ewshot Ward.  Para 61 of the Coronavirus Act 2020 postpones all other elections including by-elections and referenda until such time as specified in Regulations to be issued by the Secretary of State.

9.

LEADER OF THE COUNCIL

Consent to the continuation of Councillor David Neighbour as Leader of the Council for a further three year term (see Article 2, Paragaraph 2.6, of the Constitution).

 

The Leader of the Council to confirm the composition of Cabinet.

Minutes:

Council consented to Councillor Neighbour continuing as Leader of the Council for a further three years.

 

The Leader of the Council confirmed membership of Cabinet and their respective Portfolios:     

 

Councillor Neighbour Leader            - Strategic Direction and Partnerships 

Councillor Radley                               - Deputy Leader - Finance and Corporate Services  

Councillor Oliver                               - Environment 

Councillor Cockarill                           - Place

Councillor Kinnell                              - Regulatory 

Councillor Ambler                              - Digital 

Councillor Bailey                                - Community 

Councillor Quarterman                      - Commercialisation 

10.

MEMBERSHIP OF COMMITTEES

To receive nominations from the Political Group Leaders and then to appoint Councillors to serve on each of the following Committees to deal with matterswhich are neither reserved to the Council nor are executive functions:

 

(THE FIGURES ARE CALCULATED ON PROVISIONAL PARTY GROUPS)

Committee

 

Con

CCH

Lib-Dem

To be allocated

Total

Audit*

2

2

2

1

7

Licensing

4

3

3

1

11

Overview & Scrutiny ***

4

3

3

1

11

Crime and Disorder Joint Scrutiny

1

1

1

0

3

Five Councils Partnership Joint Committee

 

 

 

2

2

Planning**

4

3

3

1

11

Standards

2

2

2

0

6

Staffing

2

2

2

0

6

Appeals 

2

2

2

0

6

 

           

  Committee size adjusted to take proportionality implications into consideration

 

Notes:

 

*           No Members of the Cabinet will be Members of the Audit Committee.

 

**         It is Council practice that membership of the Planning Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance. 

 

***        No Members of the Cabinet will be Members of the Overview and Scrutiny Committee.

 

To confirm membership of the Standards Committee for the municipal year 2020/21

 

            i           Six District Councillors (as above)

 

            ii          One Lay Person (Peter Kern)

 

            iii         Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.

 

            iv         To confirm the continuation of Howard Linsley and Peter Moore as Independent Persons under the Localism Act for a further three year term.    

Minutes:

The following Councillors were appointed to the respective Committees:

 

Committee

Membership

Audit

Crookes, Blewett, Delaney, Southern, Wildsmith, Makepeace-Browne

Smith

 

 

 

 

 

 

Licensing

Farmer, Drage, Butler, Kennett, Lamb, Clarke, Tomlinson, Wildsmith, Delaney, Wright

 

 

 

 

 

 

Overview and Scrutiny

Dorn, Drage, Axam, Farmer, Lamb, Davies, Worlock, Wildsmith, Makepeace-Browne, Wright, Smith

 

 

 

 

 

Crime and Disorder Joint Scrutiny

Forster, Wildsmith, Axam

 

 

 

 

Five Councils Partnership Joint Committee

Crookes, Radley

 

 

 

 

Planning

Kennett, Blewett, Ambler, Southern, Cockarill, Delaney, Worlock, Quarterman, Oliver, Wheale, Radley

 

 

 

 

 

 

Staffing

Kennett, Drage, Butler, Worlock, Wildsmith, Kinnell, Crampton, Neighbour, Radley

 

 

 

 

 

 

Standards*

Dorn, Bailey, Ambler, Kennett, Neighbour, Clarke

 

 

*Notes

1          That membership of the Standards Committee for the municipal year 2019/20 would be as follows. 

i           6 District Councillors (as above)

ii          Lay Person - Peter Kern

iii         Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.

 

Appeals Panel

Kennett, Quarterman, Amber, Southern, Bailey, Makepeace-Browne

 

 

11.

ELECTION OF CHAIRMEN OF COMMITTEES

The Chairman will take nominations for Chairmen of each of the Committees*, and Members of each Committee will elect its Chairman for the forthcoming Municipal Year.  The Committees will subsequently elect their respective Vice-Chairman at their first meeting. 

 

*Note:  Article 2, Paragraph 2.6 of the Constitution states that a Councillor may not  be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.

Minutes:

The following Committee Chairmen were agreed:

 

Committee

Chairman

Audit

Makepeace-Browne

Licensing

Butler

Planning

Oliver

Overview & Scrutiny

Worlock

Staffing

Wildsmith

 

Note: That the Chairman of the Standards Committee will be elected at its first meeting

12.

ANNUAL REPORT OF CHAIRMAN OF OVERVIEW & SCRUTINY COMMITTEE pdf icon PDF 120 KB

The Chairman of the 2019/20 Overview and Scrutiny Committee, Councillor Crookes, to present the Committee’s Annual Report.  

Minutes:

The Chairman of the 2019/20 Overview and Scrutiny Committee, Councillor Crookes, presented the Committee’s Annual Report, highlighting areas where scrutiny work of the Committee had added great value to the development of policy and more informed decision making. 

 

Members noted the work of the Overview and Scrutiny Committee over the last year.