Agenda and draft minutes

Council - Thursday, 30th September, 2021 7.00 pm

Venue: Council Chamber

Contact: Committee Services 

Items
No. Item

26.

MINUTES OF PREVIOUS MEETING pdf icon PDF 1013 KB

To confirm the Minutes of the Council Meeting held on 29 July 2021.

Minutes:

The Minutes of the Council Meeting held on 29 July 2021 were confirmed and signed as a correct record.

27.

APOLOGIES FOR ABSENCE

To receive any apologies for absence from Members*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.

Minutes:

Apologies were received from Cllr Lamb, Cllr Quarterman and Cllr Dorn.

28.

DECLARATIONS OF INTEREST

To declare disposable pecuniary, and any other interests*.

 

*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.

Minutes:

No declarations were made.

29.

COUNCIL PROCEDURE RULE 12 - QUESTIONS BY THE PUBLIC

To receive any questions from members of the public submitted pursuant to Council Procedure Rule 12.

 

Note:  The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Friday, 24 September 2021.

Minutes:

Questions had been received from David Turver, details of which are set out in Appendix A attached to these minutes.

Appendix A pdf icon PDF 250 KB

30.

COUNCIL PROCEDURE RULE 14 - QUESTIONS BY MEMBERS

To receive any questions from Members submitted pursuant to Council Procedure Rule 14.

 

Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Monday, 27 September 2021.

 

The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Thursday, 30 September 2021.

Minutes:

Questions had been received from Councillor Crookes, Councillor Crampton and Councillor Lamb, details of which are set out in Appendix B attached to these minutes.

Appendix B pdf icon PDF 247 KB

31.

CHAIRMAN'S ANNOUNCEMENTS

Minutes:

The Chairman announced that he conducted the following visits:

Wednesday 8 September - RAF Odiham Annual Reception. 

Monday 20 September - Hampshire County Council Chairman’s Civic Day.

Sunday 26 September - Mayor of Basingstoke Civic Sunday Service.

Thursday 30 September - Hazeley Heath.

32.

CABINET MEMBERS' ANNOUNCEMENTS

Minutes:

The Leader of the Council, Councillor Neighbour announced that he visited the Hazeley Heath site and thanked the Chairman and Councillor Southern for attending with him. The site uses ‘no fencing’ cattle controls and it was hoped that success here will lead to Hart securing other heathland and rolling the scheme out further.

 

The Cabinet Member for Community, Councillor Bailey updated on Anti-social Behaviour. Anti-social behaviour can have a huge negative affect on the quality of life of residents. Over recent months The Community Safety Team had been working closely with the Police to secure a closure order on a property causing severe ASB to neighbours and the local community in Yateley. The team was in court today and Councillor Bailey was pleased to state that an order had been awarded. He thanked the team who had put in many hours of work into getting this order.

 

Councillor Bailey also provided an update on Afghan Families. He thanked members in Hook who had provided support to the team that spent several days earlier this month helping to set up and welcome members of the Afghan community as part of operation “Warm Welcome”. The team, along with Basingstoke and Deane, set up a bridging hotel for people who had recently been evacuated from Kabul. Homes had been offered in the district for 3 Afghan families. One family had already moved in and two more would follow shortly. The latest home to become available was from Thames Valley Metropolitan HA that Hart did not have had nomination rights to so does not detract from lettings to our Hart families.

33.

CHIEF EXECUTIVE'S REPORTS

Minutes:

The Joint Chief Executive reminded Council about the Member Development Feedback Survey that closes on Friday 1st October and asked for responses to help improve future training.

34.

MINUTES OF COMMITTEES pdf icon PDF 234 KB

The Minutes of the following Committees, which met on the dates shown, are submitted.

 

In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council with Novice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.

 

Meeting

Date

Page Numbers

For Decision

Cabinet 

5 Aug 2021 

12-18

 

Cabinet (draft) 

2 Sep 2021 

19-24

 

Planning 

11 Aug 2021 

24-26

 

Planning (draft)

8 Sep 2021

27-28

 

Overview & Scrutiny 

17 Aug 2021 

12-17

 

Audit 

27 July 2021 

4-8

 

Standards (draft) 

15 Sep 2021 

1-2

Minute 6 - The Hart Members Code of Conduct see Annex.

 

Additional documents:

Minutes:

The Minutes of the following Committees, which met on the dates shown, were received by Council.

 

Cabinet - 5 August 2021

No questions were asked.

 

Cabinet (draft) - 2 September 2021

Councillor Farmer asked about Minute 46 - BUDGET AND MEDIUM-TERM FINANCIAL STRATEGY which stated that the Shapley Heath project was paused. He asked what pausing meant and whether this included ongoing work with developers, and what work was continuing. He also asked if the studies that had been completed would be published and when.

 

Councillor Neighbour stated that he would provide a written response. The written response will be published as an addendum to the minutes.

 

Councillor Farmer asked for clarification on what options were being looked at in the Local Plan business case.

 

Councillor Neighbour stated that the business case would be presented to Cabinet and that all the information would be provided at that point.

 

Planning - 11 August 2021

No questions were asked.

 

Planning (draft) - 8 September 2021

No questions were asked.

 

Overview & Scrutiny - 17 August 2021

No questions were asked.

 

Audit - 27 July 2021

No questions were asked.

 

Standards (draft) - 15 September 2021

There was a  recommendation for Council in Minute 6 – THE HART MEMBERS CODE OF CONDUCT.

 

Councillor Clarke put the recommendation, seconded by Councillor Kennett.

 

Councillors raised the following points:

         The need for healthy debate in Council.

         That the Council or its Members should not be brought into disrepute and that the amendments to the code reinforce that.

         That debate on social media can occasionally be problematic.

         Members should consider health and wellbeing implications when endorsing or posting on social media and should discourage personalisation.

         All debate should be around policy and improving policy for the people of Hart.

         That the code encourages exemplary behaviour.

         Issues in the use of social media, and a willingness to adhere to the revised Code of Conduct when using it.

         Members should consider health and wellbeing implications when endorsing or posting on social media.

 

DECISION

 

That the revised Hart Members Code of Conduct be adopted.

35.

OUTSIDE BODIES - FEEDBACK FROM MEMBERS

To receive any feedback from Members who are representatives of the Council on an Outside Body.

Minutes:

No feedback was provided.